Welfare facilities

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Types of site accommodation solutions and welfare facilities

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Sourcing and selecting site accommodation solutions and welfare facilities

All Morgan Sindall Infrastructure projects are required to procure onsite accommodation and welfare through the Morgan Sindall Group Accommodation Desk, with the exception of third-party buildings, which must be finalised via the Morgan Sindall Infrastructure estates manager.

For temporary towable welfare, procurement is primarily sourced via Magnor Plant in the first instance (our in-house plant and transport business).

The Accommodation Desk serves as a central point of contact for all onsite accommodation and welfare requirements. Supported by our approved supply chain family members, the Accommodation Desk offers assistance and guidance throughout the process, including design, pricing during tender stages, contract award, onsite delivery, and ongoing service provision.

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Selecting a location for site accommodation and welfare facilities

It is essential that the tender and contract award documentation are reviewed in the first instance as often the location of the site accommodation and welfare facilities have been identified as part of the tendering process. The team must fully understand the site constraints and plan accordingly.

During the tender process PM FRM 38 Site Establishment and Provision of Welfare Facilities will have been completed and shared with the Accommodation Desk. This form details the requirements for the site accommodation and will have been used to provide a budget price included within the tender for the site accommodation supporting static/modular solution. This form must be reviewed at contract award and at the start of the site establishment process.

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Site location selection

During the tender process and/or selecting a site location after contract award (Early Contractor Involvement (ECI) or full award) the site establishment team must ensure:

1. The relevant consents have been sought. This may be planning or third-party consents.
2. Contract requirements are understood and implemented.
3. The site is suitable for the purpose it is to be used for, taking into account the following:
   • Duration of the works.
   • The number of individuals expected to be onsite at the peak of the project as this will impact on:
     • Desks/meeting room requirements.
     • Welfare and wellbeing facilities (onsite and visitors).
     • Access and egress arrangements for the facilities.
     • Parking spaces.
     • Power requirements.
   • Topography.
   • 3G/4G/5G coverage and availability.
   • Ability to connect to the relevant utility networks.
   • Temporary power solutions (for establishment and the duration of the project).
   • Access and egress requirements from the public highway.
   • Laydown, storage and quarantine areas for plant, equipment, materials and vehicles.
   • Requirement for inspecting and testing materials.
   • Vehicle movements and any restrictions imposed on these by O Licence requirements and local authorities.
   • Electric vehicle charging facilities.
   • Environmental impact and proximity to receptors.
   • Location of overhead and underground assets.
   • Security control.

Although, there may be an opportunity to find an alternative location for site accommodation/welfare after contract award (ECI or full award) any alternative location will need to be agreed with the customer and project/operations director and may be subject to planning permission.

The following pages confirm the minimum standards for each component of the static/modular accommodation solution. These standards must also apply for any third party sourced permanent buildings, subject to the landlord’s agreement.

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