Quiet spaces

With consideration given to limitations imposed by project value, duration, and the physical size of the compound area, the site establishment team must endeavour to provide:

• Where possible, a separate room for each of the following rooms within the main site compound.
  • Medical/first aid room (requirements for the space are detailed later on in this section).
  • Multi-faith room (requirements for the space are detailed later on in this section).
  • Quiet room (requirements for the space are detailed later on in this section).
• If it is not possible, due to the size of the site compound to provide separate rooms, then one room which fulfils the requirement of all rooms can be included – a ‘Multi-use’ room (requirements for the space are detailed later on in this section). First aid and Multi-faith rooms are the priority within any site site establishment.
• Ensure the room(s) are on the ground floor and accessible for all colleagues.
• Locate the room(s) in quiet/quieter areas within the site compound/office facility.
• Consider the size of these room(s) based on the number of colleagues/visitors.
• Ensure the room(s) is comfortably furnished, e.g:
  • Comfy chair and/or sofa with compliant fire ratings.
  • Rug.
  • Lamps.

• Ensure the environment is well-ventilated and with natural daylight.
• Blinds or curtains are provided for privacy.
• Ensure there are several 13amp sockets which are accessible when using the sofa/comfy chair (fire rated).
• Ensure the room(s) is lockable from the inside. If this is not possible, then an ‘in-use’ sign must be present and visible from the outside. Guidance must be provided not to enter if the ‘in-use’ is displayed.
• Ensure the room(s) is part of the regular office cleaning regime (Refer to site accommodation: cleaning (in-house or subcontractor) section).

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Multi-use Room

The following items should be included in a multi-use room in addition to being comfortably furnished:

• Fold-up tables.
• Low-level cupboard for religious books/items/medical items.
• Shoe storage.
• A coat stand or hooks to hang clothes.
• Hand basin and side unit.
• Small fridge.

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Medical/first aid room

• The following items should be included in a medical/first aid room:
  • Low-level cupboard for medical items.
  • First aid couch.
  • Small fridge.
  • Hand basin and side unit.
  • Table and chairs.
• The room can be used for health assessments and drug and alcohol testing.

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Quiet room

The following items should be included in a quiet room in addition to being comfortably furnished:

• Low-level cupboard for medical items.
• First aid/welfare couch if no separate first aid room.
• Small fridge.
• Hand basin and side unit.
• Table and chairs.

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Multi-faith room

The following items must be included in a multi-faith room in addition to being comfortably furnished:

• Shoe storage.
• Low-level cupboard for religious books/items.
• Adequate space for kneeling/praying.
• Hand basin and side unit.
• A coat stand or hooks to hang clothes.

The site establishment team should consider:

• Consider adding or implementing the following items within the rooms
  • Painted walls – a different colour to the office area. If these are required, these must be requested before order stages to avoid potential off hire costs.
  • Green foliage.
  • Calming/relaxing artwork (wellbeing or multi-use room only).
  • Cushions for the sofa/chair.
• Outside areas for meetings/wellbeing.

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